Event calendar
Plan your shows on one calendar, with dates, doors, artists and tickets, and list the ones you publish on your website.
Use it when
Use it when you put on shows, gigs or events and want one calendar your team works from and your website reads. It opens as a calendar of your shows, with a Table tab for the same shows as rows. Your shows are also on Calendar, beside your other calendars; it adds no row of its own to your sidebar.
Use something else when
For a list of dated tasks, use Checklist. If visitors book a time with you rather than buy a ticket, use Appointments.
How to add it
- Open My Business, then Advanced, then Data.
- Press New data.
- Under Suggested, pick Event calendar.
- Under Options, keep the name "Shows" or type your own.
- Press Review changes, check what it adds, then press Apply.
You see Added, and the new calendar opens, empty.
How to add a show and publish it
- Open Shows, or the name you gave it. It opens as a calendar. Or open Calendar, press New event and pick it from the list.
- Press New show. If you renamed the table, the button may say something else. To change a show later, click it instead.
- Under Show, type the name of the show.
- Pick the Show date and time. Fill in the rest if you have it: photos, doors, artists, ticket price and link, and ages. Set its Status, such as On sale or Sold out, as things change.
- Press Save as draft while it isn't ready, or Publish now to publish it. To publish it later, pick a Publish at time and press Schedule for that day.
You see Show created.
How to list your shows on your website
- Open My Sites, open your site, and choose Data in the editor's side panel.
- Press Add a section and pick Upcoming shows.
- Under Your table, choose your Shows table, press Review changes, then Apply.
- Under Put on a page, choose the Page and press Put it here.
- Press Publish when you're ready. Nothing goes live until you publish.
Add a Past shows section the same way for shows that have already happened.
How to change its reminders
Your calendar’s automation is named Shows, or the name you gave the table. A show goes on sale makes a local social draft when a photo and a suitable connected account are available. The day before a show tells your team under their notification preferences. After a show: mark it played waits until the morning after the show (9 AM, your business time), moves a show that was On sale or Sold out on to Played and adds an internal follow-up note; a Cancelled show stays cancelled and an Announced show is left as it is. Neither publishes a post nor emails ticket buyers.
Open Automations, find the table under Built-in, and open its reminder stage. Change its wait or internal wording and review the proposed change before applying it. Changes apply to the next run; runs already waiting finish with the version they started on. When moving a date, the old reminder is skipped. If the business has no configured time zone, set it up first, then configure the stage’s date trigger in Automations.
What it adds or changes
- Opens as: Event calendar · Table tab
- Lists: Upcoming shows · Past (newest first) and All a switch away
- Columns: Photos · Show · Date · Support artists · Genre · Ages · Publication · Status
Creates an empty table · internal reminders and notices, shows marked Played
It adds a table with these columns:
| Column | Type | Choices |
|---|---|---|
| Show | text | |
| Photos | images | |
| Show date and time | timestamp | |
| Doors time | time | |
| Support artists | long text | |
| Presents line | text | |
| Headlining artist | text | |
| Tour title | text | |
| Genre | single choice | Acoustic, Comedy, Disco, Film, Funk, Hardcore, Karaoke, None, Post punk, R and b, Spoken word, Tribute, Rock, Indie, Alternative, Punk, Metal, Hip hop, Electronic, Pop, Folk, Country, Jazz, Blues, Soul, Reggae, Other |
| Venue | text | |
| Ticket price | money | |
| Ticket link | url | |
| Ages | single choice | All ages, Over 18, Over 21 |
| Status | single choice | Announced, On sale, Sold out, Played, Cancelled |
| Additional info | long text | |
| Publication | single choice | Draft, Scheduled, Published |
| Publish at | timestamp |
Views: Event calendar (calendar).
Example
The Lantern Room, a fictional music venue, adds a show for Friday 14 March: headliner "The Low Tides", doors at 19:00, tickets $15, Over 18. Staff press Save as draft while the poster is finished, then Publish now, and set Status to On sale. It appears in the Upcoming shows section on the venue's website.
If something isn't working
- A show isn't on your website. Only published shows are listed. Open it and press Publish now. Upcoming shows lists shows whose date hasn't passed yet; older ones are in Past shows.
- A show is still On sale after its date. A calendar set up or updated since this was added moves it to Played the morning after, by itself. A show that passed before then, or one still Announced, is left as it is: open it and set its Status.
- Your rows don't show on your website. Check the section is on a page (Put on a page) and that you've pressed Publish since adding it.
- Your table isn't offered under Your table. That section needs a table made from this one, with its columns. Pick Custom in Add a section to show any table instead.
- There's no New data button, or it says "You don't have access to make lists here." Your role can't make tables. Ask an admin of your business for access.
- "These changes are out of date. Review them and apply again." Press Review changes again, then Apply.
Limits
- Publishing a show doesn't publish your website. Press Publish in the site editor after you add a section.
Related
- Event calendar: A calendar of your shows, shown on your site as a month calendar