--- title: Event calendar customers-call-it: feature url: /docs/features/data/presets/event-calendar --- # Event calendar Plan your shows on one calendar, with dates, doors, artists and tickets, and list the ones you publish on your website. ## Use it when Use it when you put on shows, gigs or events and want one calendar your team works from and your website reads. It opens as a calendar of your shows, with a **Table** tab for the same shows as rows. Your shows are also on **Calendar**, beside your other calendars; it adds no row of its own to your sidebar. ## Use something else when For a list of dated tasks, use [Checklist](/docs/features/data/presets/checklist-table). If visitors book a time with you rather than buy a ticket, use [Appointments](/docs/features/data/presets/appointments-table). ## How to add it 1. Open **My Business**, then **Advanced**, then **Data**. 2. Press **New data**. 3. Under **Suggested**, pick **Event calendar**. 4. Under **Options**, keep the name "Shows" or type your own. 5. Press **Review changes**, check what it adds, then press **Apply**. You see **Added**, and the new calendar opens, empty. ## How to add a show and publish it 1. Open **Shows**, or the name you gave it. It opens as a calendar. Or open **Calendar**, press **New event** and pick it from the list. 2. Press **New show**. If you renamed the table, the button may say something else. To change a show later, click it instead. 3. Under **Show**, type the name of the show. 4. Pick the **Show date and time**. Fill in the rest if you have it: photos, doors, artists, ticket price and link, and ages. Set its **Status**, such as **On sale** or **Sold out**, as things change. 5. Press **Save as draft** while it isn't ready, or **Publish now** to publish it. To publish it later, pick a **Publish at** time and press **Schedule for** that day. You see **Show created**. ## How to list your shows on your website 1. Open **My Sites**, open your site, and choose **Data** in the editor's side panel. 2. Press **Add a section** and pick **Upcoming shows**. 3. Under **Your table**, choose your Shows table, press **Review changes**, then **Apply**. 4. Under **Put on a page**, choose the **Page** and press **Put it here**. 5. Press **Publish** when you're ready. Nothing goes live until you publish. Add a **Past shows** section the same way for shows that have already happened. ## How to change its reminders Your calendar’s automation is named **Shows**, or the name you gave the table. **A show goes on sale** makes a local social draft when a photo and a suitable connected account are available. **The day before a show** tells your team under their notification preferences. **After a show: mark it played** waits until the morning after the show (9 AM, your business time), moves a show that was **On sale** or **Sold out** on to **Played** and adds an internal follow-up note; a **Cancelled** show stays cancelled and an **Announced** show is left as it is. Neither publishes a post nor emails ticket buyers. Open **Automations**, find the table under **Built-in**, and open its reminder stage. Change its wait or internal wording and review the proposed change before applying it. Changes apply to the next run; runs already waiting finish with the version they started on. When moving a date, the old reminder is skipped. If the business has no configured time zone, set it up first, then configure the stage’s date trigger in Automations. ## What it adds or changes - **Opens as**: Event calendar · Table tab - **Lists**: Upcoming shows · Past (newest first) and All a switch away - **Columns**: Photos · Show · Date · Support artists · Genre · Ages · Publication · Status Creates an empty table · internal reminders and notices, shows marked Played It adds a table with these columns: | Column | Type | Choices | |---|---|---| | Show | text | | | Photos | images | | | Show date and time | timestamp | | | Doors time | time | | | Support artists | long text | | | Presents line | text | | | Headlining artist | text | | | Tour title | text | | | Genre | single choice | Acoustic, Comedy, Disco, Film, Funk, Hardcore, Karaoke, None, Post punk, R and b, Spoken word, Tribute, Rock, Indie, Alternative, Punk, Metal, Hip hop, Electronic, Pop, Folk, Country, Jazz, Blues, Soul, Reggae, Other | | Venue | text | | | Ticket price | money | | | Ticket link | url | | | Ages | single choice | All ages, Over 18, Over 21 | | Status | single choice | Announced, On sale, Sold out, Played, Cancelled | | Additional info | long text | | | Publication | single choice | Draft, Scheduled, Published | | Publish at | timestamp | | Views: Event calendar (calendar). ## Example The Lantern Room, a fictional music venue, adds a show for Friday 14 March: headliner "The Low Tides", doors at 19:00, tickets $15, Over 18. Staff press **Save as draft** while the poster is finished, then **Publish now**, and set **Status** to **On sale**. It appears in the Upcoming shows section on the venue's website. ## If something isn't working - **A show isn't on your website.** Only published shows are listed. Open it and press **Publish now**. Upcoming shows lists shows whose date hasn't passed yet; older ones are in Past shows. - **A show is still On sale after its date.** A calendar set up or updated since this was added moves it to **Played** the morning after, by itself. A show that passed before then, or one still **Announced**, is left as it is: open it and set its **Status**. - **Your rows don't show on your website.** Check the section is on a page (**Put on a page**) and that you've pressed **Publish** since adding it. - **Your table isn't offered under Your table.** That section needs a table made from this one, with its columns. Pick **Custom** in **Add a section** to show any table instead. - **There's no New data button, or it says "You don't have access to make lists here."** Your role can't make tables. Ask an admin of your business for access. - **"These changes are out of date. Review them and apply again."** Press **Review changes** again, then **Apply**. ## Limits - Publishing a show doesn't publish your website. Press **Publish** in the site editor after you add a section. ## Related - [Event calendar](/docs/features/sites/presets/event-calendar-section): A calendar of your shows, shown on your site as a month calendar