---
title: Wedding calendar
customers-call-it: feature
url: /docs/features/data/presets/wedding-calendar
---

# Wedding calendar

Keep weddings, private events and closed days on one calendar, with times, guests and who to contact, beside your other calendars on **Calendar**.

## Use it when

Use it when your venue takes bookings for weddings or private events, or closes on some days, and staff need to see those dates next to everything else. Its events are on **Calendar**, as their own calendar you can turn on and off; it adds no row of its own to your sidebar. To show the days on your website, add a [Wedding calendar](/docs/features/sites/presets/wedding-calendar-section) section over it.

## Use something else when

For shows you sell tickets to and list on your website, use [Event calendar](/docs/features/data/presets/event-calendar). If visitors book a time with you themselves, use [Appointments](/docs/features/data/presets/appointments-table).

## How to add it

1. Open **My Business**, then **Advanced**, then **Data**.
2. Press **New data**.
3. Under **Suggested**, pick **Wedding calendar**.
4. Under **Options**, keep the name "Weddings" or type your own. The name is what the calendar is called on **Calendar**.
5. Press **Review changes**, check what it adds, then press **Apply**.

You see **Added**, and the new calendar opens, empty.

## How to add an event from Calendar

1. Open **Calendar**.
2. Press **New event**. When you have more than one calendar, a list opens: pick **Weddings**, or the name you gave it.
3. Under **Event**, type what it is, such as "Smith & Lee wedding" or "Closed for a private event".
4. Pick the **Date** and fill in **Starts** and **Ends** if you know them. Choose its **Type** (**Wedding**, **Private event** or **Closed**), and add the guests and contact if you have them. A new event starts on **Hold**; set **Status** to **Booked** once it's confirmed.
5. To show the day on your website, turn on **Show on website** and type its **Website label**, such as "Closed for private event".
6. Press **Create wedding**.

You see **Wedding created**, and the event is on the calendar. Each calendar on **Calendar** has its own chip at the top; press a chip to hide or show its events.

## How to add an event from its table

1. Open **Weddings**, or the name you gave it.
2. Press **New wedding**.
3. Under **Event**, type what it is, such as "Smith & Lee wedding".
4. Pick the **Date**.
5. Press **Create wedding**.

You see **Wedding created**, and the event is on its calendar and on **Calendar**.

## How to change its reminders

Your calendar’s automation has the same name as the calendar. **A date is booked or released** tells your team about status changes under their notification preferences. **Before an event** adds a preparation note the day before a booked wedding or private event. Closed days get no preparation note. Contacts stay private; nothing emails the couple or changes a hold automatically.

Open **Automations**, find the table under **Built-in**, and open its reminder stage. Change its wait or internal wording and review the proposed change before applying it. Changes apply to the next run; runs already waiting finish with the version they started on. When moving a date, the old reminder is skipped. If the business has no configured time zone, set it up first, then configure the stage’s date trigger in Automations.

## What it adds or changes

- **Opens as**: Calendar · Table tab
- **Lists**: Upcoming events · Past (newest first) and All a switch away
- **Columns**: Event · Type · Status · Date · Starts · Ends · Guests · Contact · Show on website

Creates an empty table · internal reminders and notices

It adds a table with these columns:

| Column | Type | Choices |
|---|---|---|
| Event | text |  |
| Type | single choice | Wedding, Private event, Closed |
| Status | single choice | Hold, Booked, Cancelled |
| Date | date |  |
| Starts | time |  |
| Ends | time |  |
| Guests | integer |  |
| Contact name | text |  |
| Email | email |  |
| Phone | text |  |
| Show on website | boolean |  |
| Website label | text |  |

## Settings

| Setting | What it does | Default |
|---|---|---|
| Label | The name of the calendar created in this business; Schedule names its chip with it. | Weddings |

## Example

The Old Mill, a fictional venue, books "Smith & Lee wedding" for Saturday 6 June, 15:00 to 23:00, 120 guests, and sets it to **Booked** once the deposit is in. It also adds "Closed for a private event" on Friday 12 June with **Type** set to **Closed**, **Show on website** on and **Website label** "Closed for private event". On **Calendar**, staff see both beside the venue's shows; on the website, a Calendar section shows only "Closed for private event" on the 12th.

## If something isn't working

- **The calendar isn't on Calendar.** Check its chip is turned on at the top of **Calendar**. An archived table isn't shown.
- **New event doesn't offer Weddings.** Its chip is turned off, or your role can't add to that table. Turn the chip on, or ask an admin of your business for access.
- **There's no New data button.** Your role can't make tables. Ask an admin of your business for access.
- **"These changes are out of date. Review them and apply again."** Press **Review changes** again, then **Apply**.

## Limits

- An event is on one day. For a closed weekend, add one event for each day.
- Names, contacts, guests and notes never reach your website: a Calendar section shows only the date and the words column you pick.

## Related

- [Wedding calendar](/docs/features/sites/presets/wedding-calendar-section): A calendar of your wedding, private-event and closed days, shown on your site as a month calendar