Wedding calendar

Keep weddings, private events and closed days on one calendar, with times, guests and who to contact, beside your other calendars on Calendar.

Use it when

Use it when your venue takes bookings for weddings or private events, or closes on some days, and staff need to see those dates next to everything else. Its events are on Calendar, as their own calendar you can turn on and off; it adds no row of its own to your sidebar. To show the days on your website, add a Wedding calendar section over it.

Use something else when

For shows you sell tickets to and list on your website, use Event calendar. If visitors book a time with you themselves, use Appointments.

How to add it

  1. Open My Business, then Advanced, then Data.
  2. Press New data.
  3. Under Suggested, pick Wedding calendar.
  4. Under Options, keep the name "Weddings" or type your own. The name is what the calendar is called on Calendar.
  5. Press Review changes, check what it adds, then press Apply.

You see Added, and the new calendar opens, empty.

How to add an event from Calendar

  1. Open Calendar.
  2. Press New event. When you have more than one calendar, a list opens: pick Weddings, or the name you gave it.
  3. Under Event, type what it is, such as "Smith & Lee wedding" or "Closed for a private event".
  4. Pick the Date and fill in Starts and Ends if you know them. Choose its Type (Wedding, Private event or Closed), and add the guests and contact if you have them. A new event starts on Hold; set Status to Booked once it's confirmed.
  5. To show the day on your website, turn on Show on website and type its Website label, such as "Closed for private event".
  6. Press Create wedding.

You see Wedding created, and the event is on the calendar. Each calendar on Calendar has its own chip at the top; press a chip to hide or show its events.

How to add an event from its table

  1. Open Weddings, or the name you gave it.
  2. Press New wedding.
  3. Under Event, type what it is, such as "Smith & Lee wedding".
  4. Pick the Date.
  5. Press Create wedding.

You see Wedding created, and the event is on its calendar and on Calendar.

How to change its reminders

Your calendar’s automation has the same name as the calendar. A date is booked or released tells your team about status changes under their notification preferences. Before an event adds a preparation note the day before a booked wedding or private event. Closed days get no preparation note. Contacts stay private; nothing emails the couple or changes a hold automatically.

Open Automations, find the table under Built-in, and open its reminder stage. Change its wait or internal wording and review the proposed change before applying it. Changes apply to the next run; runs already waiting finish with the version they started on. When moving a date, the old reminder is skipped. If the business has no configured time zone, set it up first, then configure the stage’s date trigger in Automations.

What it adds or changes

Creates an empty table · internal reminders and notices

It adds a table with these columns:

Column Type Choices
Event text
Type single choice Wedding, Private event, Closed
Status single choice Hold, Booked, Cancelled
Date date
Starts time
Ends time
Guests integer
Contact name text
Email email
Phone text
Show on website boolean
Website label text

Settings

Setting What it does Default
Label The name of the calendar created in this business; Schedule names its chip with it. Weddings

Example

The Old Mill, a fictional venue, books "Smith & Lee wedding" for Saturday 6 June, 15:00 to 23:00, 120 guests, and sets it to Booked once the deposit is in. It also adds "Closed for a private event" on Friday 12 June with Type set to Closed, Show on website on and Website label "Closed for private event". On Calendar, staff see both beside the venue's shows; on the website, a Calendar section shows only "Closed for private event" on the 12th.

If something isn't working

Limits